FLOATS/ACTIVATIONS

TERMS & CONDITIONS

By participating in the 2026 Santa Parade, you agree to the following terms and conditions:

• All funds raised for the 2026 Santa Parade through registrations and sponsorships will help cover traffic management, activation/float prizes, and the costs of bringing this event to the community. Any surplus will go towards supporting next year’s parade.
• Your entry fee covers up to 2 vehicles. Additional vehicles are $10 each.
• Entry Fees need to be paid by the entry close-off date to secure your registration (22nd November 2026). 
• A minimum of two adult walkers must accompany each activation/float (one person on each side of the float) for H&S purposes
• You are responsible for all children included in your activation/float. You must have an approporiate ratio of adults to children in your activation.
• Closing date for entries is Sunday 22nd November.
• All entries must be family-friendly and ideally are Christmas-themed. No protest entries or offensive material will be allowed as this is all about celebrating Christmas.
• Entries will not be automatically accepted, entry is an application form in nature. If the organisers do not believe the entry submitted reflects the values and goals of the Parade, the entry will not be accepted.
• All entries will be scrutinised on the day and we reserve the right to refuse entry if the above conditions are not met. If you have any questions/concerns about your entry please contact us.
• Only the one official Santa/Father Christmas is allowed in the Parade. No other person/s is to dress up like Santa.
• All floats must be constructed with safety in mind and you are responsible for the safety of your own float. There will be no safety assessment of floats from the event organisers. All props should be fastened securely. Every measure should be taken to ensure no one can fall from a float or vehicle while participating in the parade. IF a float is deemed unsafe by hte event organisers they will not be able to take part in the Parade. 
• All vehicles/floats must drive at a steady walking pace in the parade as indicated by the lead parade vehicle. Do not stop at any time unless directed by Marshalls or because of a safety issue.
• Please stay on / with your activation/float throughout the length of the parade. As a driver you can not step out of your vehicle and perform / entertain.
• All drivers to obey NZ Road Rules which includes no Cellphones use during the Parade.
• Agree to follow all instructions of the Event Organisers and our Road Closure Contractor.
• Parade participants are solely responsible for all persons safety involved with their float, particularly children from the time of parade arrival at the assembly area, throughout the parade duration and at the parade disassembly.
• Every person in your group acknowledges that in taking part in the parade their photo/s maybe used for promotional purpose without further notice.
• Please no water guns, balloons, water bombs, or any other item to be thrown into the spectator crowd from the float.
• Lollies may be safely distributed by persons walking alongside the float. You may not throw any lollies from your float for health & safety reasons, activations caught doing this will be penalized with a $250 fee. 
• Personal safety and enjoyment is our priority at all times. Please make sure that anything you do with respect to the Santa Parade does not harm or injure yourself or others. A representative from your organisation must be present at the briefing on the event day.